How to Select All in Microsoft Outlook 2010

I’m really not a fan of the 2010 Microsoft product “improvements.”

There are a few significant irritations I have, one of which it that whole ribbon thing.

It was a pointless reinvention that didn’t improve anything.

What used to be simple, straightforward and all in one place that you could easily use out-of-the-box, now is needlessly convoluted and requires more time and effort to get set up. What you could get to in one, possibly two, quick clicks, has now become a Rubik’s cube of a maze with all kinds of twists and turns and clicks needed to do what you want.

It’s a pain in the ass, if you ask me.

Anyhoo, when I got a new laptop, I was forced more or less to install/upgrade to the 2010 Office Suite.

One of the things that would drive me crazy was that I couldn’t find any of my usual, frequently-used commands anymore, one of which was “Select All” (formerly under the Edit drop-down list).

And before you tell me about CTRL + A, let me just say… um, duh.

However, there are times when I don’t have a keyboard in front of me—like when I’m laying in bed and checking messages on the big screen tv with only my mouse.

After pulling my hair out for a few months, I finally figured out where Microsoft had hidden it.

If this has been driving you, too, batty, here are the steps to add it back into your command options:

  1. In the top left of Outlook is the Quick Access Toolbar. Select the little arrow icon to “Customize Quick Access Toolbar.”
  2. Click on “More Commands” in the drop-down menu.
  3. From the list that appears, select “Commands Not in the Ribbon.”
  4. Scroll down until you find “Select All,” highlight it and click “Add.”
  5. Click “Okay.”
  6. You will now see a new option up in your Quick Access Toolbar to “Select All.”

Now, whenever you need to do a select all (such as selecting all the spam messages that accumulate in your email inbox so you can move them over to the junk mail folder in one fell swoop), just click on that “Select All” command button.

Hope this helps restore some mental health for someone!

13 Comments Posted in Email, Outlook, Technical How To's, Tools We Use. Bookmark the permalink.

13 Responses

  1. Hi Danielle,

    I am shocked, so many steps and glad you posted this, I was thinking of implementing Windows 8 on my Mac. I think I will wait a bit longer.

    Thank you for elaborating.

    Kind regards,

    Brigitte @HBOS.

  2. Tony says:

    Control+A on your keyboard will also select all without the need to move a mouse and click a command after going through the steps to add it to your toolbar.

  3. Felisa Wash says:

    Hi Danielle, sorry for the late response, I’m a little behind on my reading. At any rate, I love tips and this is a great one!


  4. adelia fonseca says:

    Love that you posted this Danielle, THANK YOU!!

  5. Ty Tipton says:

    Excellent post!! I would’ve never ever have figured that out! Such a strange place to bury such a common feature.

  6. jhcrsity says:

    Thank you, I thought I was losing it, glad to see that there are people out there who have more common sense than the “smart ” people who put these programs together.

  7. Dan says:

    Thanks for the post. I was looking for select all everywhere in the ribbons. I know the Ctrl-A command also but there are some tasks that I don’t like to use keyboard shortcuts for.

  8. Tony Roberts says:

    Thank you!

  9. John says:

    Danielle – I think I have fallen in love. I was totally missing this on my toolbar. Thank you so much!!


  10. Jim Seaman says:

    Good morning, Danielle.
    This is awesome! You’re awesome! Great information! I was ready to revert back to an earlier version of Outlook just to retain this important feature.

    Thank you again for taking the time to share this! It took me seconds to get the feature back!

    Jim Seaman

  11. Roger says:

    Super Great.

  12. Lee Ann Rindeikis says:

    Thank you so much for taking my crazy away!! Menopause is bad enough on the brain but changing my screens is cruel!! I so appreciate you!

  13. Jane Reck says:

    Hi Danielle,
    thank you so much for taking the time to post this, really useful!

    all the best


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